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Serabi Gold PLC (2)
Symbol SBI
Shares Issued 75,734,551
Close 2021-11-24 C$ 1.26
Recent Sedar Documents

Serabi Gold to hold EGM Dec. 22

2021-11-25 06:26 ET - News Release

Mr. Nicolas Banados reports

NOTICE OF EXTRAORDINARY GENERAL MEETING

Serabi Gold PLC will hold an extraordinary general meeting on Wednesday, Dec. 22, 2021, at the offices of Travers Smith LLP, 10 Snow Hill, London, EC1A 2AL, England, at 2 p.m. British Summer Time. The meeting will deal with certain matters that would normally have been considered at the annual general meeting held on June 25, 2021; however, with the delay in the completion of the audit of the 2020 financial statements and annual report, it was not possible for these matters to be considered at that meeting. The company has published the formal notice of the meeting on its website. Proxy voting forms are being posted to all shareholders providing details of how to access the notice and instructions for voting. A copy of the notice, together with proxy voting forms, is being posted to all shareholders who are required to receive or have formally requested to receive these documents.

The notice contains a letter from the chairman of the company, Nicolas Banados, which is set out below.

Coronavirus (COVID-19)

The board continues to closely monitor developments in relation to the COVID-19 pandemic and the health and well-being of the shareholders and the company's employees continue to remain of paramount importance. At the date of this notice, there are limited restrictions in England on public gatherings of the nature envisaged for the meeting, but this situation may have changed at the date of the meeting. All shareholders are encouraged to exercise their right to vote by appointing the chairman of the meeting as their proxy. If a shareholder appoints any person other than the chairman of the meeting to act as their proxy, that person (for their own safety and for the safety of others) may not be granted access to the meeting and in such circumstances their appointing shareholder's votes would not be counted. If law and/or guidance requires us to restrict entry to the meeting, it is intended that it would be convened in accordance with the company's articles of association and in line with the U.K. government guidance. In such circumstances, the company would make arrangements such that the legal requirements to hold the meeting can be satisfied through the physical attendance of a minimum number of people required to form a quorum under the company's articles of association and who are essential for the business of the meeting to be conducted. These attendees would be officers or employees of the company.

In view of the continuing risk posed by COVID-19, we reserve the right to put in place arrangements to protect attendees from any risk to their health and may refuse entry to persons who do not comply with such arrangements. In particular, shareholders are reminded that they should not attend the meeting in person if they or someone living in the same household feels unwell or has been in contact with anyone who has, or may have, COVID-19.

The board wants to ensure that shareholders have an opportunity to engage with the company and the board. Accordingly, shareholders are encouraged to submit questions in advance of the meeting by e-mailing EGM2021@serabigold.com and including EGM 2021 in the subject line. The company requests that such questions are submitted by 6 p.m. London time on Dec. 17, 2021, and the company will endeavour to answer these questions, where appropriate, either at the meeting or on Dec. 22, 2021, by way of a regulatory news release issued prior to the start of the meeting, and on the company's website.

The letter from the chairman of the company included in the notice is reproduced below (without material adjustment or amendment).

Dear shareholder,

This document provides the formal notice of the 2021 extraordinary general meeting of the company to be held at the offices of Travers Smith LLP, 10 Snow Hill, London, EC1A 2AL, England on Dec. 22, 2021, at 2 p.m. London time. The purpose of the EGM is to seek shareholders' approval of the resolutions.

Canadian designated foreign issuer status

The company is a designated foreign issuer for the purposes of Canadian Securities Administrators' National Instrument 71-102 Continuous Disclosure and Other Exemptions Relating to Foreign Issuer and, as such, the company is not subject to the same continuing reporting requirements as most other reporting issuers in Canada. Generally, the company complies with Canadian continuing reporting requirements by complying with the regulatory requirements of the Alternative Investment Market, which is a foreign regulatory authority (as defined in NI 71-102), and filing any documents required to be filed with or furnished to AIM with the securities regulatory authorities in Canada.

Coronavirus (COVID-19)

The board continues to closely monitor developments in relation to the COVID-19 pandemic and the health and well-being of the shareholders and the company's employees continue to remain of paramount importance. At the date of this notice, the U.K. government's regulations are such that we expect physical attendance will continue to be permitted by law and U.K. government guidance. If such law and guidance are amended and require us to restrict entry to the EGM, it is intended that the EGM would be convened in accordance with the company's articles of association and in line with the U.K. government guidance. In such circumstances, the company would make arrangements such that the legal requirements to hold the meeting can be satisfied through the physical attendance of a minimum number of people required to form a quorum under the company's articles of association and who are essential for the business of the EGM to be conducted. These attendees would be officers or employees of the company.

Notwithstanding prevailing law and guidance, we reserve the right to put in place arrangements to protect attendees from any risk to their health and may refuse entry to persons who do not comply with such arrangements. In particular, shareholders are reminded that they should not attend the EGM in person if they or someone living in the same household feels unwell or has been in contact with anyone who has, or may have, COVID-19.

As with recent previous meetings of shareholders, the board wants to ensure that shareholders have an opportunity to engage with the company and the board. Accordingly, shareholders are encouraged to submit questions in advance of the EGM by e-mailing EGM2021@serabigold.com and including EGM 2021 in the subject line. We request that such questions are submitted by 6 p.m. London time on Dec. 17, 2021, and we will endeavour to answer these questions where appropriate either at the EGM or on Dec. 22, 2021, by way of a regulatory news release issued prior to the start of the EGM, and on the company's website.

As there remains a degree of uncertainty around the ability of shareholders to attend the EGM, the board strongly encourages all shareholders to appoint the chairman of the EGM as their proxy to vote at the EGM on their behalf, in accordance with their instructions. This will ensure that shareholders' votes will be counted if, ultimately, shareholders (or any other person they might otherwise appoint as proxy) are not permitted to attend the EGM in person. Shareholders are strongly encouraged not to appoint any person other than the chairman of the EGM to act as their proxy, as that person may not be granted access to the EGM on the day and so their appointing shareholder's votes would not be counted.

Action to be taken by shareholders

A form of proxy for use by shareholders accompanies this document on the company's website. To be valid, forms of proxy must be completed and returned so as to be received at either the offices of the company's U.K. registrar, Computershare Investor Services PLC, the Pavilions, Bridgwater Rd., Bristol, BS99 6ZZ, or the offices of the company's Canadian registrar, Computershare Investor Services Inc., 100 University Ave., eighth floor, Toronto, Ont., M5J 2Y1, by not later than 2 p.m. London time (9 a.m. Eastern Time) on Dec. 20, 2021. Alternatively, shareholders can appoint a proxy electronically by going to either the Investor Centre website (for U.K. appointments) or the Investor Vote website (for Canadian appointments) or, if they hold their shares in CREST, shareholders can appoint a proxy using the CREST electronic proxy appointment service, in each case by not later than not later than 2 p.m. London time (9 a.m. Eastern Time) on Dec. 20, 2021, in accordance with the instructions set out in the proxy instructions section below and the form of proxy.

Completion and return of a form of proxy will not prevent shareholders from attending and voting in person at the EGM should they so wish and provided that the U.K. government restrictions at the time of the EGM allow them to do so.

Beneficial shareholders (as defined in the voting by beneficial shareholders section on the company's website) should note that only registered shareholders or their duly authorised proxy holders are entitled to vote at the EGM. Each beneficial shareholder should ensure that their voting instructions are communicated to the appropriate person well in advance of the EGM.

Further details of the restrictions and steps to be taken with respect to voting are set out in the notice and management information circular contained in this document on the company's website.

The company will continue to monitor the impact of COVID-19 and reserves the ability to revise arrangements in relation to the EGM should circumstances change. Any relevant updates regarding the EGM will be available on the company's website.

Background

The matters being considered at the extraordinary general meeting set out in the notice are specific matters that would have been considered at the annual general meeting held on June 25, 2021, but, with the delay in the completion of the audit of the 2020 financial statements and annual report, it was not possible for these matters to be considered at that meeting. With the 2020 accounts now having been published and posted to those shareholders that have requested printed copies, this meeting is being convened to receive and adopt the 2020 accounts together with the appropriate resolution for the appointment of the auditors and the authority for the board to set their remuneration.

Recommendation and importance of vote

The directors consider that the resolutions set out in the notice being put to the EGM are in the best interests of the company and its shareholders and are most likely to promote the success of the company for the benefit of the shareholders as a whole.

Accordingly, the directors unanimously recommend that shareholders vote in favour of the proposed resolutions as they intend to do in respect of their own holdings, where relevant, amounting to an aggregate of 1,345,345 ordinary shares, representing approximately 1.78 per cent of the company's ordinary shares in issue at the date of this document.

Yours faithfully,

Nicolas Banados,

Non-executive chairman.

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